Execution 
 
Works Execution Process
 
The government formulated a procedure for development of any infrastructure facility in the rural areas of Andhra Pradesh. The procedure for execution of any work and the details of which are given below:
 
Representation/Proposal for works
Line Estimation
Administrative Sanction
Detailed Estimation
Technical Sanction
Tender Process
Agreement
Work Progress and Quality Assurance
Work completion & Commissioning
 
The Procedure to be followed for execution of any work in the department is as follows:
 
Representation/Proposal for works
 
Individuals or Group of people or Department will raise the proposal for development of Infrastructure facilities (works) in rural areas. Based on the request, the department will verify the proposal with the available information in works Register. If the proposed work is useful to the public, then the department will consider the proposal.
 
Line Estimate
 
The AEE/AE prepares the line estimate with approximate items/measurements for construction of proposed work. The probable work measurement for the items, item specifications and probable rate per unit for the items will be considered while preparing the line estimate. This estimate provides an approximate amount required for execution of proposed work.
 
Administrative Sanction
 
The administrative sanction is the pre-requisite for any proposed work to execute or to take up further processing. The department will submit the feasible proposed works to the Government for according Administrative Sanction. Duly verifying the program guidelines and funds availability under that program the Government will accord the administrative sanction to the proposed works. After obtaining administrative sanction from the Government, Department will prepare the detailed estimate for further processing.
 


 
I.Administration Sanction Powers Of Gram Panchayats
S.No Description Existing (as per G.O.91, Dt:4.3.99)
1 Minor GP upto 1.00 lakh
2 Major GP upto 2.00 lakhs
3 Divisional Panchayat Officer upto 3.00 lakhs
4 District Collector Above 3.00 lakhs
     
II.Administration Sanction Powers Of Mandal Parishads
S.No Description Existing (as per G.O.399, Dt:25.6.87)
1 MDO upto Rs. 500/-
2 Mandal Parishads Above Rs.500 to Rs.75,000
3 Standing Committee of ZP Above Rs.75,000 to Rs.1,50,000
4 Government Above 1.50 lakhs
     
III.Administration Sanction Powers Of Zilla Parishads
S.No Description Existing (as per G.O.400, Dt:25.6.87)
1 CEO upto Rs. 1000/-
2 Standing Committee of ZP Above Rs.1000 to Rs.5,00,000
3 Zilla Parishad Above Rs.5,00,000 to Rs.10,00,000
4 Government Above 10.00 lakhs
 
Detailed Estimate
 
After obtaining the Administrative sanction, the department officer conducts a feasibility study of the proposed work site and prepares the drawing, identifies the items, draws up the specifications for the items and obtains the rate per unit item of the proposed work. Then the detailed estimate will be prepared with the above parameters.
 
Technical Sanction
 
The detailed estimate will be verified about the technical viability of taking up the work. If the work is technically viable then only the competent authority in the department will accord the technical sanction. Based on the estimate cost of the work, powers have been delegated at various levels in the organization to accord technical sanction to the work and the details of which are given below:
 
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Technical Sanction Powers
SNo. Est. Value of Work put to tender (in Rs Lacs) Designation
1 Upto Rs.25000 Section Officers (AEE/AE)
2 Above Rs 25000 to Rs. 2.00 lakhs Dy.Executive Engineer
3 Above Rs. 2.00 to Rs. 10.00 lakhs Executive Engineer
4 Above Rs.10.00 to Rs.50.00 Lakhs Superintending Engineer
5 Above Rs.50.00 lakhs Chief Engineer/ Engineer-in-Chief
 
Tender Process
 
After according the technical sanction, the concerned officer will prepare the tender notice/schedule and releases the tender notice for the proposed work. The contractors/agencies will purchase the tender schedules from the department and submit their quote to the department along the security deposit (EMD) proposed in the tender schedule. The department opens all the tenders submitted by contractors and finalizes the lowest quoted tender duly adopting the tender finalization rules and regulations.

This conventional tender process is applicable to works costing less than Rs.10.00 lakhs. In case of works, costing Rs.10.00 lakhs and above e-procurement process shall be adopted.
 
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Tender Acceptance Powers
SNo. Est. Value of Work put to tender (in Rs Lacs) Designation Powers of Acceptance of tenders
1 Upto Rs. 2.00 Dy.Executive Engineer Upto 5% excess over Estimate rates
2 Above Rs. 2.00 to Rs. 10.00 Executive Engineer Upto 5% excess over estimate rates
3 Above Rs.10.00 to Rs.50.00 Superintending Engineer Upto 5% excess over estimate rates
4 Above Rs.50.00 to Rs. 100.00 Lakhs Chief Engineer/ Engineer-in-Chief Upto 5% excess over estimate rates
5 Above Rs. 100.00 lakhs Tender Committee Upto 5% excess over estimate rates
 
Agreement to the work
 
The work will be awarded to the lowest responsive quoted contractor/agency. The contractor has to enter into an agreement with the department for execution of the awarded work duly accepting the departmental terms and conditions. Then the contractor submits the time schedule for execution of work.
 
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Delegation of Powers for EOAT (G.O Rt.No: 250, Dated: 23.02.2006)
S.No Description Powers
A Works sanctioned at District Level (Local Bodies)
1 Executive Engineers upto 25% of original agreement period
2 Superintending Engineers upto a maximum of further 50%
3 Local Bodies concerned (ZP/MP/GP) Beyond 75% of original agreement period
B Works sanctioned at State Level (Governemnt)
1 The agreement concluding authority upto 25% of original agreement period where LD clause is not invokable
2 Chief Engineer concerned upto a maximum of further 50% where LD clause is not invokable
3 Engineer-in-Chief Beyond 75% of original agreement period
 
Work Progress and Quality Assurance
 
The department issues work order to the contractor/agency duly informing the concerned officers to start the work. The departmental officers continuously monitor each and every item of the work specified in the tender estimate. As per the agreement conditions, the work progress could be monitored and accordingly payments will be released to the contractor/agency., The officer in charge of the work will inform the work progress to the higher office. Departmental officers will inspect the work periodically in order to ensure the qualitative and qualitative aspect of the work. If there are any deviations related to qualitative and quantitative aspects, the officers will suggest the rectifications and accordingly contractor has to execute the work.
 
Completion and Commissioning of Work
 
The contractor/agency has to execute the work as per the agreement conditions. When the work is completed as per the agreement conditions, departmental officers will certify about the commissioning of the work. The officer in charge of the work will inform about the commissioning of the work to the higher office. The details of the completed works would be entered into Works Assets Register and work completion report will be submitted to the higher office.
 
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